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For event creators — information on the coronavirus

Eventbrite LogoUpdated by Cortney N

On March 11, 2020, the World Health Organisation (WHO) changed the status of the current outbreak of the eblink{coronavirus disease (COVID-19)=>https://www.who.int/emergencies/diseases/novel-coronavirus-2019} from a 'public health emergency of international concern' to a eblink{pandemic=>https://www.who.int/dg/speeches/detail/who-director-general-s-opening-remarks-at-the-media-briefing-on-covid-19---11-march-2020}. We understand the impact this has on our global event community in affected areas. To support your health and well-being, Eventbrite closely monitors the official guidance from health authorities, local governments, and the WHO. To stay up-to-date, please review your local authorities' health advisories about this outbreak, as well as the global guidance from the eblink{WHO=>https://www.who.int/news-room/q-a-detail/q-a-on-mass-gatherings-and-covid-19}.

<h2 id="1">Deciding to cancel or postpone your event</h2> <p>As you navigate the decision of what to do about your event, we understand how difficult this decision is and are here to support you. Here are some relevant details to move forward on making a decision:<br> </p> <ol><li>Get up-to-date information about local COVID-19 activity from the World Health Organization (WHO). The WHO provides eblink{specific guidance=&gt;https://www.who.int/publications-detail/key-planning-recommendations-for-mass-gatherings-in-the-context-of-the-current-covid-19-outbreak} on how to prepare your event for issues relating to COVID-19.</li><li>Review the recommendations from your local or state department of public health.</li></ol> <h2 id="2">Change your event from live to virtual</h2> <p>An alternative to cancelling or postponing your event, is to host it virtually rather than gathering in-person. To do this, you should change the location of your event from a physical location to online. Here&#39;s how:<br> </p> <ol><li>Click on your event under &quot;Manage events&quot; in your account.</li><li>Go to &quot;Basic info&quot; on your Event Dashboard.</li><li>Select the pencil icon next to your event location.</li><li>Click on the dropdown &quot;Venue&quot; and select &quot;Online event&quot;.</li><li>eblink{Follow the steps=&gt;https://www.eventbrite.com/support/articleredirect?anum=19996} to create a livestream event page. There are two extra steps to take when you change your live event to a virtual event.</li><li>eblink{Communicate the changes=&gt;https://www.eventbrite.com/support/articleredirect?anum=3327} to your attendees.</li><li>Include the link of the livestream in your eblink{email to attendees=&gt;https://www.eventbrite.com/support/articleredirect?anum=3327} or send it out at a later time. When you change your location from live to online. Eventbrite won&#39;t automatically send the link of the livestream to your attendees.</li></ol> <h2 id="3">Postponing your event</h2> <p>To postpone your event, we don’t require you to issue refunds. But it&#39;s critical you reach out to your attendees as soon as you can and that you set clear expectations with them:<br> </p> <ul><li>Include your refund policy in your message</li><li>Clarify the timing for when your event will be rescheduled, and when and how that will be communicated to your attendees</li><li>If you’re offering refunds, give attendees instructions on how they can request one eblink{Follow step-by-step instructions on postponing on Eventbrite=&gt;https://www.eventbrite.com/support/articleredirect?anum=34497} in our Help Center.</li></ul> <h2 id="4">Cancelling your event</h2> <p>If you have to cancel an event, it&#39;s important to communicate with your attendees and issue refunds. Once you&#39;ve completed these first steps, select &quot;Cancel&quot; on the Event Dashboard to cancel your event for the public on Eventbrite. eblink{Follow these instructions on cancelling=&gt;https://www.eventbrite.com/support/articles/en_US/Multi_Group_How_To/refund-requirements-for-events-canceled-due-to-covid-19?lg=en_US#1} your event in our Help Center.</p> <h2 id="5">Tips for extra precautions</h2> <p>As an event creator, you have a special responsibility to take proactive steps to promote health and hygiene best practices at your events. Every event is different and has its own risks. To learn what you can do to prepare your event, eblink{visit our Help Center article for tips=&gt;https://www.eventbrite.com/support/articleredirect?anum=41691}.</p> <h2 id="6">Refunding orders</h2> <p>If you need to eblink{issue a refund=&gt;https://www.eventbrite.com/support/articleredirect?anum=3399} because of the coronavirus, choose the refund reason, “COVID-19”. All Eventbrite fees will then be refunded.</p>

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